charter amendment: join/leave ECS

Update charter with language for joining, leaving, or being removed from the OMF Early Career Scholars group, as planned (see PR #385)

Author: cmbarton

content/en/governance/charter/_index.md

@@ -222,7 +222,7 @@ Qualifying organizations may request to become a member of the Open Modeling Fou
 
 Every five years, each member organization in good standing must reaffirm in writing its intent to remain a member of the Open Modeling Foundation. This written affirmation of intent to remain a member in good standing should be addressed to the Executive Committee.   
 
-An organization can leave the Open Modeling Foundation by addressing a letter to the Executive Committee expressing its intent to leave the OMF, specifying the effective date of leaving. An organization can be suspended or permanently removed from the Open Modeling Foundation if it is found to engage in illegal or unethical practice, violates the [Open Modeling Foundation Values]({{< relref "values" >}}), or becomes inactive by failing to participate in Members Council meetings for two consecutive years, without excused absence. A request to consider removing a member organization can be made by a minimum of 10% of the Members Council in the form of a letter to the Executive Committee. The Executive Committee will review the request, compile relevant information from all parties, and refer the matter to a vote of the Members Council with a recommendation to approve or deny the request. A vote of 2/3 of the representatives to the Members Council is needed to remove an organization from the Opening Model Foundation. If the Members Council votes to remove an organization from the Open Modeling Foundation, removal is effective immediately. There is no appeal to this vote of removal. However, after a period of not less than one year, an organization can request to rejoin the Open Modeling Foundation. Such a request will be considered like any new request to join the Open Modeling Foundation.
+An organization can leave the Open Modeling Foundation by addressing a letter to the Executive Committee expressing its intent to leave the OMF, specifying the effective date of leaving. An organization can be suspended or permanently removed from the Open Modeling Foundation if it is found to engage in illegal or unethical practice, violates the [Open Modeling Foundation Values]({{< relref "values" >}}), or becomes inactive by failing to participate in Members Council meetings for two consecutive years, without excused absence. A request to consider removing a member organization can be made by a minimum of 10% of the Members Council in the form of a letter to the Executive Committee. The Executive Committee will review the request, compile relevant information from all parties, and refer the matter to a vote of the Members Council with a recommendation to approve or deny the request. A majority of at least two/thirds of the valid votes cast in a meeting at which at least two/thirds of the Members Council participates is needed to remove an organization from the Open Modeling Foundation. If the Members Council votes to remove an organization from the Open Modeling Foundation, removal is effective immediately. There is no appeal to this vote of removal. However, after a period of not less than one year, an organization can request to rejoin the Open Modeling Foundation. Such a request will be considered like any new request to join the Open Modeling Foundation.
 
 ### Executive Director
 
@@ -254,7 +254,6 @@ The Executive Director and EC are supported by an Administrative Coordinator (AC
 
 ### Working Groups
 
-
 Open Modeling Foundation Working Groups coordinate key activities, enabling a diverse spectrum of modeling scientists to participate directly in OMF activities and self-governance and ensuring that it can fullfill its vision, mission, and goals. Working Groups and their activities are described in a separate document. 
 
 Any modeling scientist can join a Working Group. Working Groups self organize, with support from the Executive Committee, and nominate at least two Working Group Co-Chairs, for approval by the Members Council. Working Group Chairs serve for a three-year, renewable term. Working Groups meet as needed, at least annually, in person and/or via videoconferencing.
@@ -269,20 +268,26 @@ Special Task Groups to address specific issues over a limited time frame can be
 
 #### Joining and Leaving Working Groups
 
+Individuals may request to become a member of an Open Modeling Foundation Working Group by a written notification of request to the Working Group leaders, with approval by the Executive Committee. Any individuals seeking to join a Working Group, must agree to support the mission, goals, ethics, and values of the OMF, as described in this charter and the OMF values statement, to promote OMF approved standards, and to provide professional recognition to researchers engaged in standards-based modeling. An individual intending to leave a Working Group should notify Working Group leaders in writing of this intent. Working Group leaders are expected to maintain an up-to-date listing of Working Group membership. 
+
+An individual can be suspended or permanently removed from an Open Modeling Foundation Working Group if they are found to engage in illegal or unethical practice, violate the Open Modeling Foundation Values, or become inactive by failing to participate in Working Group meetings for two consecutive years without excused absence. A request to consider removing a Working Group member can be made by the Working Group leaders in the form of a letter to the Executive Committee, describing the reasons why removal should be considered. The Executive Committee will review the request, compile relevant information from all parties, and refer the matter to a vote of the Members Council with a recommendation to approve or deny the request. A vote of the majority of at least two/thirds of the valid votes cast in a meeting at which at least two/thirds of the Members Council participates is needed to remove an individual from an Open Modeling Foundation Working Group. If the Members Council votes to remove an individual from a Working Group, removal is effective immediately. There is no appeal to this vote of removal. However, after a period of not less than one year, an individual can request to rejoin an Open Modeling Foundation Working Group. Such a request will be considered like any new request to join a Working Group.
+
 **ADD PROCEDURES TO JOIN AND LEAVE WORKING GROUPS**
 
 ### Cyberinfrastructure and Technical Support Staff
 
 The Cyberinfrastructure and Technical Support (CTS) staff coordinates development and management of the OMF Science Gateway, and online platform for collaborative governance and standards. CTS works to identify or develop tools and processes which serve to lower the technical barriers towards
 adoption of OMF standards, and ways to best deploy these tools to enable their use by modeling scientists. CTS staff assist the EOWG in developing online training modules and disseminating them on the OMF Gateway.
 
-### Affiliated Early Career Scholars
+### Early Career Scholars
 
-The Affiliated Early Career Scholars helps the Open Modeling Foundation to support student and early career development. The AECS is open to any student enrolled in an institution of higher learning (e.g., college or university) or early career scholar. The AECS provides input to Working Groups and the Executive Committee. The AECS can organize student-focused programs and events, assisted by the Administrative Coordinator and EOWG. Members of the AECS elect a leader to represent the AECS on the Executive Committee.
+The Early Career Scholars helps the Open Modeling Foundation to support student and early career development. The ECS is open to any student enrolled in an institution of higher learning (e.g., college or university) or early career scholar. The ECS provides input to Working Groups and the Executive Committee. The ECS can organize student-focused programs and events, assisted by the Administrative Coordinator and EOWG. Members of the ECS elect a leader to represent the ECS on the Executive Committee.
 
 #### Joining and Leaving the Affiliated Early Career Scholars
 
-**ADD PROCEDURES TO JOIN AND LEAVE**
+Individuals may request to become a member of the Open Modeling Foundation Early Career Scholars by a written notification of request to the OMF Administrative Coordinator, with approval of the Executive Committee. Any individuals seeking to join the ECS, must agree to support the mission, goals, ethics, and values of the OMF, as described in this charter and the OMF values statement, to promote OMF approved standards, and to provide professional recognition to researchers engaged in standards-based modeling. An individual intending to leave the ECS should notify the Administrative Coordinator in writing of this intent. Working Group leaders are expected to maintain an up-to-date listing of Working Group membership. 
+
+An individual can be suspended or permanently removed from the Open Modeling Foundation ECS if they are found to engage in illegal or unethical practice, violate the Open Modeling Foundation Values, become inactive by failing to participate in ECS meetings or other activities for two consecutive years without excused absence, or becoming no longer qualified for membership as an ECS. A request to consider removing an ECS member can be made by the ECS leadership in the form of a letter to the Executive Committee, describing the reasons why removal should be considered. The Executive Committee will review the request, compile relevant information from all parties, and refer the matter to a vote of the Members Council with a recommendation to approve or deny the request. A vote of the majority of at least two/thirds of the valid votes cast in a meeting at which at least two/thirds of the Members Council participates is needed to remove an individual from the Open Modeling Foundation ECS. If the Members Council votes to remove an individual from the ECS, removal is effective immediately. There is no appeal to this vote of removal. However, after a period of not less than one year, an individual can request to rejoin the Open Modeling Foundation ECS. Such a request will be considered like any new request to join the ECS
 
 ### Open Modeling Foundation Affiliates